Rapid technological advancements, shifting consumer expectations, and rising competition define today’s business environment. This means business owners should have various skills, be adaptable, and can multi-task.

Some business owners can handle everything on their own in the beginning. But it becomes more and more difficult as their company expands.

When a business expands, an entrepreneur devotes more time to administrative tasks. Moreover, they may need specialized skills in marketing, bookkeeping, and social media management.

This can divert them from important tasks.

This is where virtual assistants can change the situation.

Business owners can assign all the non-core tasks to a Virtual Assistant. This way, they can free up time to focus on strategic planning, innovation, and growth. Then, they can increase their productivity and efficiency, lessen stress, and reduce burnout.

This blog will showcase some benefits of virtual assistance for businesses. But first, let’s begin with who are virtual assistants.

Who is a virtual assistant?

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Virtual assistants are remote workers who assist with administrative, technical, and creative tasks.

They offer various services:

  • Email marketing and management
  • Calendar management
  • Social media
  • Bookkeeping
  • Data entry
  • Research
  • Customer service

They are usually self-employed and work as independent contractors. Virtual assistants provide hourly, project-based, or ongoing services. They might serve several clients or concentrate on a single industry or niche.


What Tasks Can a Virtual Assistant Perform?

Virtual assistants learn fast and can carry out various tasks to assist businesses. Businesses gain time, money, and efficiency. This enables them to concentrate on their core operations and do their objectives.

Virtual assistant tasks

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Some of the tasks are as follows:

  • Inbox management
  • Calendar management
  • Set up appointments
  • Data entry
  • Online research
  • Travel arrangement
  • Managing your Shopify subscriptions
  • Project management
  • Voicemail management: transcription, message handling, and client handling
  • Customer service
  • Managing applications like Google Drive and Dropbox
  • To-do list organization
  • Maintain contact with clients
  • Assist with event planning
  • Give task reminders
  • Meeting space and conference arrangement
  • Database Organization
  • Follow-Ups on incoming issues/concerns
  • Attending calls
  • Keeping records – E-commerce
  • CRM updates and maintenance
  • Make presentations
  • Checking daily reports and establishing performance parameters
  • Recording meeting minutes
  • Help with HR functions
  • Arranging gifts for clients
  • Coordination between various departments
  • Expense Recording
  • Various tools like Asana and Pipedrive
  • Creating profiles on social media
  • Scheduling content on social media
  • Tracking performance on social media
  • Lead nurturing
  • SEO

10 Benefits of Hiring a Virtual Assistant

Both individuals and businesses can enjoy using a virtual assistant. Some of the main benefits are as follows:


1. Savings on expenses

Hiring a virtual assistant can be less expensive than hiring a full-time employee. It’s because companies only pay for the services they need. Businesses also save money on overhead expenses and employee benefits. According to studies, hiring a virtual assistant can help you save up to 78% of annual operating expenses.

The cost of training is another expense you avoid when you hire a virtual assistant. You can hire someone with the necessary skills.


2. Enhanced productivity

Virtual assistants can increase business productivity by handling time-consuming administrative work. They also allow business owners to focus on the core business areas. Business owners also get time for high-priority tasks, strategic planning, and business development.

Besides, a virtual assistant can help when working on a large project or during busy periods. A virtual assistant can keep you on schedule and organized by handling the details. You can do more and get more done as a result.


3. Lesser micromanagement

Virtual assistants offer a unique skill set. So, You only need to provide the job description once and leave them to it.

They’re also pretty good at time management and guaranteeing on-time deliveries. They have experience managing many clients and tasks at once.

Due to this, you wouldn’t have to worry about checking in on virtual assistants all the time. This will free you up to concentrate on important business operations. Your assistant can perform their tasks well.


4. Flexibility

Businesses using virtual assistants can leverage them on an as-needed, project-by-project, or ongoing. As a result, businesses can scale their support as their needs change.

If your virtual assistant works from home, they can be on call for you. They will be available even if it means taking a late-night call or responding to an email in the early morning. This flexibility is valuable if you run a fast-paced business.


5. Access to specialized skills

Virtual assistants provide businesses with access to specialized skills and expertise. Most VAs have many skills you can access. These include general administration, travel planning, in-depth research, and client communication. They can collect prospect information before making a sales presentation.

They can also provide you with new insights based on insider knowledge.


6. Improved work-life balance

The price of having someone you can trust to take on tasks is your sanity and peace of mind. Business owners can reduce their workload by delegating tasks to a virtual assistant.

Your virtual assistant can help you achieve a healthy work-life balance. They do this by making time in your schedule for personal priorities. Moreover, they help decrease stress and burnout.


7. 24/7 accessibility

Virtual assistants are available around the clock. This way, businesses can react to client feedback faster and enhance business operations. This benefits businesses that are running across various time zones.


8. Increased customer satisfaction

Virtual assistants can help businesses improve customer service and increase brand loyalty. They help handle inquiries, provide support, and respond to complaints or feedback. As a result, businesses can enjoy stronger customer relationships. This also improves their reputation for providing quality service and responsiveness.


9. Improved employee well-being

Virtual assistants improve the performance and satisfaction of your high performers. They help them spend time on projects that drive their success in their core business areas.


10. Confidentiality remains intact

Your private information will be secure when you work with a virtual assistant. Reputable companies ask virtual assistants to sign  Non-disclosure agreements before they begin working. They are thus required by law to maintain the privacy of your information.

Additionally, many virtual assistants operate from their homes. So, there are more chances that your private information will be safe.


Factors to Consider When Hiring Virtual Assistants

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  • Virtual assistants are popular among budding entrepreneurs and small business owners for delegating tasks. But selecting the ideal virtual assistant can be challenging. The following are some things to consider before hiring a virtual assistant:

 

  • Consider the specific knowledge and skills you need from a virtual assistant. Look for candidates with experience in areas where you might need help.
  • Evaluate the ethics and values of your virtual assistant. Your virtual assistant would be an integral part of your business so it’s important they have a strong character.

 

  • Availability is crucial, so make sure your virtual assistant is accessible when needed. Consider time zone differences if you need help in odd working hours.

 

  • A virtual assistant should be able to communicate with you clearly. Be on the lookout for a communicative and responsive person.

 

  • Your virtual assistant serves as a representative of your company. Thus, choosing a person with professionalism is critical. Check their references and read testimonials from previous customers.

 

  • Cost shouldn’t be the only consideration. But it is crucial to check if the virtual assistant’s fees are within your set spending limits is crucial.

 

Hire a Virtual Assistant today to streamline your business processes!

Hiring a virtual assistant has many advantages. This can help businesses achieve their objectives, cut costs, and improve work-life balance. They can focus on what they do best. Plus, they still get the help required to succeed by outsourcing tasks to a virtual assistant.

Using platforms like Wishup, you can onboard one in less than a day. You can mail them or schedule a free consultation to get your VA.

 

Author’s Bio

Shaurya Bedi

Majoring in Journalism and Mass Communication, Shaurya Bedi works as a content writer for Wishup. She is a person who enjoys romanticizing the world in poetry while holding a camera and a pen in each hand.